By BRegs Blog admin on 26th October 2014
S.I.9 completion stage and the BCMS
Sources close to those working on the delivery of S.I9 have indicated that the BCMS system may not be expanded for Completion documents as planned. Assigned Certifiers might only be asked to upload the one single Certificate of Compliance (Completion), signed by the Assigned Certifier and the builder.
There are alarm bells ringing for some professionals who believe it leaves them right back at the ‘uninsurable’ S.I.80, which named one individual only on the public record. In this case all liability will fall on the Assigned Certifier as the lone ‘mark’ named on the local authority Building Register.
The extraordinary efforts of Assigned Certifiers to compile lists of Ancillary Certificates, Ancillary Inspections Reports, as-built drawings and Testing Certificates might just make a short trip from your desk to the box under your feet, to lie gathering dust until the day that you, as the lone certifier, have to defend a claim.
So what does the Framework for Building Control Authorities say?
It outlines the procedures for receiving, validating and archiving documents at Commencement stage. However it does not require any more than a single Completion Certificate ( with a “table” or list of documents) at the end of the project.
The role of the Building Control Authority at completion stage is to validate the submission of the Certificate of Compliance on Completion and, where appropriate, to include details of same in the Register”
“The Annex detailing the Table of Plans, Calculations, Specifications, Ancillary Certificates and Particulars, and other Documents accompanying the Certificate of Compliance on Completion, should be retained on the Building Control Management System by the Building Control Authority”
The retention of documents (Ancillary Certificates, as-built drawings etc.) seems to be a private matter between the Assigned Certifier, his conscience and the limitations of his client’s fees? The next problem for the Assigned Certifier is where to keep it all. With every project the paperwork will keep piling up and you will have to keep it for years. The framework also requires documents to be stored for at least six years.
Assigned Certifiers are fortunate that ‘cloud storage’ is now available at little or no cost so a secure archive of completion documents will not add anything major to practice overheads. The real concern is that homebuyers and building owners will have only two names to go after – the Assigned Certifier and the builder, the latter who may be well gone.
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